MYSTIC VALLEY REGIONAL CHARTER SCHOOL
PTO GENERAL BODY MEETING
MINUTES OF MEETING NOTES

May 20, 2008

PTO Leadership Team Members present:
Marie Zimmerman – Co-President Bernadette Rousseau – Co-President
Charlotte Wilensky – Vice President Maryann Campana – Everett Rep.
Rita Correale – Treasurer Doreen Bibilos - Secretary
Rosemarie Cerundolo – Medford Rep. Maia Moran – Melrose Rep.
Jacqui Walsh-Cram – Malden Rep

MEETING LOCATION: Multi-Purpose Room

OPENING: 7:10 p.m. Number of attendees: 13 including Leadership Team
Bernadette Rousseau – Co-President: Opened the meeting by welcoming all attendees. A written agenda for the meeting was prepared in advance and presented to the General Body Meeting. Jodi Moran, election chairperson, presided over the ballot for PTO officer elections.

REVIEW OF MINUTES OF LAST MEETING
Minutes from the March 2008 meeting were reviewed by the general body members present. Whereas a quorum was present, a motion to approve the minutes was made and seconded. The motion was approved.

TREASURER’S REPORT
Rita went over some cash flow items such as Donation Letter ($4,600 profit to date) and balances in our accounts: $9,201 in checking, $19,700 in savings and $5,000 in a CD set aside for future scholarship. $5,000 was moved from our checking to our savings account from the Gala, to earn interest until it can be added to the CD as our checking account is not interest bearing. Whereas a quorum was present, a motion to approve the cash flow report was made and seconded. The motion was approved.

UPCOMING ISSUES/EVENTS/COMMITTEES
Old Business
Science Fair Recap: Judges were grateful for lunches provided on both days of the Science Fair. A nice thank you note was received from Kathy Keane & Diane Guerrero.

Staff Appreciation Lunch Recap: Maia reported that it was successful and lots of fun for the teachers. There were 20 envelopes that were raffled off with cash prizes. Mr. Baglio won a prize this year. Lots of dessert donations were received from the Kindergarten parents.

PTO Gala/Silent Auction – Final Tally: $8,595.08 and Rosemarie is still receiving positive feedback about how much fun was had at this event.

Kindergarten Screening Refreshments (up to $150): This was a reimbursement item for the school and as of the meeting date a receipt had not been presented. Maia to follow up with Mr. Finn via email.

PAC Donation Request: Monies appropriated were not needed. The PAC will work on a formal request to present to PTO regarding a desk for the Annex Building Reception area.

New Business
Picnic in the Park: has been set for June 13th which is a 1⁄2 day. Rose to set up the Ice Cream Truck and get ice. A motion was made and seconded to appropriate up to $1,600 for expenses for this event. If you are available to help either in the morning with set up or during and after, for break down/clean up, see Maia.

Scholarship Committee: The first meeting of the Scholarship Committee was held on May 6, 2008. Items discussed were the Award Criteria, Award restrictions, Eligible applicants, Fiscal considerations, how the recipient is to be selected and a timeline outlined to get the scholarship process rolling in time to offer our first scholarship in the Spring of 2009. Additional meetings will be required. If you are interested in being on the Scholarship Committee, let Maia know.

Hood Sox Tops: Since this program started April 1st, 2008 and continues through October 31st, it was thought to table it for the spring but we would include it in our Spring Newsletter to let parents know to start saving them over the summer and we would collect them in the fall. Doreen to work on the Spring Newsletter. Minola to work on a basket/box to put out in the Annex and Fishbowl in the fall.

Field Day Events Funding: teachers in the lower school are requesting funding for Popsicles and water for the various field day events planned for this year. A motion was made and seconded to appropriate up to $500 to purchase these items for K-8th grade.

Stoneham Theatre Holiday 2008: Since this event was such a success last year (we sold 120 tickets in less than 2 weeks and earned $200 profit), we want to do it again. Rita had the schedule for the up coming season at Stoneham Theater and was going to contact the theater to block off 150 tickets for the December 6th, 7pm performance to lock in the price now. A motion was made and seconded to appropriate up to $3,000 to purchase the block of 150 tickets.

Kindergarten Meet and Greet: The date has been set for Tuesday, June 3rd 6-8pm in the Multipurpose Room for the Make New Friends Kindergarten Social. Doreen has been working with Mr. Finn and it was approved this afternoon. Doreen will take reservations for the event where pizza will be served and a craft provided. A motion was made and 2nded to appropriate up to $350 for the expenses (pizza, drinks, dessert and craft items) for this event.
Box Tops Point Person: Charlotte has graciously agreed to continue on as Box Tops Point Person. If you have any Box tops, place them in the PTO bins in the fishbowl or annex building.

Mass Mailings: The test that the school ran for Maia indicates that about 60% of the parents got the email test and 40% didn’t. The ones who didn’t get the test email seem to be Comcast customers. Maia to research this further with the help of the school IT person.

PTO Elections for 2008-2009: Marie Zimmerman resigned as Acting Co-President. Rosemarie stepped up to assume the position of Acting Co-President. A motion was made and 2nded to accept Marie’s resignation and accept Rosemarie’s acceptance of the Co-Presidency. The motion passed.
Rosemarie resigned as the Medford Representative and Minola Casullo stepped up to assume the position of Medford Representative. A motion was made and 2nded to accept Rosemarie’s resignation and accept Minola’s acceptance of the position of Medford Representative. The motion passed.
The New PTO Board was otherwise voted in as follows:
Co-President: Bernadette Rousseau

Vice President: Maia Moran
Secretary: Doreen Bibilos

Treasurer: Rita Correale
Everett Rep: Maryann Campana

Malden Rep: Jacqui Walsh-Cram
Melrose Rep: Andrew Schaad

Stoneham Rep: Open
Wakefield Rep: Open
Open Forum: Field Day – Faculty and 8th Grade Student Breakfast on June 24th: Maria Luti and Angela Contos were successful in getting this approved at the last board meeting. They would like to give out T-Shirts with the MVRCS logo and all the 8th grade students’ names printed on the back. They are looking for funding of the purchase and printing of T-Shirts. A motion was made and seconded to appropriate up to $960 for the T-Shirts. It passed unanimously.

Next Meeting: The Next PTO Meeting will be held on Tuesday, June 17th at 7:00 pm.
Meeting adjourned at 9:35 p.m.

Addendum:
Due to the high interest of the Kindergarten Meet and Greet, a motion was made and seconded to increase the money appropriated by $75-$100 to cover the expenses of this event. Final participation numbers were 50 Kindergarten students, 70 parents and 20 siblings.

Note: These notes are considered the official “Minutes of Meeting Notes” for the Mystic Valley Regional Charter School PTO and not those of the PTO Secretary’s personal notes.